I just read this article by Kyle Tanner and I absolutely want to share it with you as I agree with him 100%. I have seen too many speakers fail on stage because of lack of preparation. Please speakers on events, I love to guide you with your next presentation!!! Read the article of Kyle below…
‘A few weeks ago I was at a medical event. 4 days of pack filled presentations. I was responsible for making sure all imagery was going to screens. I was running 3 PC’s and 3 Macs and we had a tech running video playback.
I was amazed at how many “seasoned presenters” were handing me a thumb drive literally seconds before walking on stage. A few presentations were using special fonts, so those were not showing. A few presentations had linked videos, but the presenter could not find the original files. Some video files were embedded but with the wrong Codex (so basically useless) some presentations were 4:3 projecting to multiple 16:9 screens. Some presentations had audio clips (yet we never had a chance to check the levels).
If the techs don’t have time to preview your file(s) on their system, that’s when problems occur (the audience doesn’t care what your presentation looks like on your computer). When I get the file the day before, I can preview and makes sure videos are working, sizing is correct, volumes are good, etc. When I get the file as you hit the stage, every click forward is a new surprise for all of us, and I don’t like to rehearse in front of hundreds or thousands of people (aka your audience).
And, while I’m correcting slides, 2-3 slides ahead of the current slides on the screens, these “seasoned presenters” who have given this ‘same talk hundreds of times’ were taping me on the shoulder asking if they can change a few slides before they go on in 3 more minutes.
At some point (i.e. the flight to the event), you need to decide, this is my talk and this is my visual support, and I really don’t need to cause 99% of my stress over one detail out of 200 slides.
So if you want your next prefect presentation here are some ideas.
1 – You may be an expert CEO or brain surgeon, but you may need an expert to help you fine-tune your presentation! Yes PowerPoint & Keynote can be easy to use, but so is Word, but I do not consider myself a best selling author.
2 – You are at your event to give an amazing talk on your subject. Do you really need to be stressed the last 3 minutes before going on stage to make sure the right graphic flies in from the left edge or your special font is working?
3 – If you are an event planner, consider an amazing service to your Speakers. Provide a Speaker Ready room. I can tell you when I have been in the Speaker Ready Room, and its slow, I have spent hours with presenters fine tuning their presentation. 1 – It’s a must for an event with lots of files. 2 – It helps the speakers and the crew. 3 – It’s a great-added service for your Speakers (if you have a service oriented person wanting to help).
4 – Know the difference between a Graphic Designer who can create an amazing presentation, and a Graphic Operator who specializes in live events and can interface with the onsite video crew and engineers, to get you the best results possible.
If I can help you on your next event, please let me know. I truly do love to help people and being on the road. I’ve worked with Fortune 500’s, TV Networks, and small companies with presentations just as important.’