Transform slides into word document

notes

I presume your first question would be: ‘Why on earth would I do that?’ I can think of a number of reasons but the most important one is this: it is by far the best way to keep slides ‘ZEN’ during your talk, only showing messages. Though afterwards you ideally send your audience a detailed document, and slides with only messages will not do!

 

So how do you do this? First of all create your story and then translate that story into ‘ZEN’ slides. The best way to make simple slides is to draw your slides first on a paper or imagine what you would put on a flip chart if the beamer does not work.

 

When the slides are ready, press ‘file’ in the upper left corner and choose ‘export’. This is for the most recent versions. For older versions of PPT you might have to choose ‘publish’ or ‘save and send’. In either of these options you can click ‘create handouts in Microsoft Word’ (or similar descriptions). Click ‘create handouts’ again and then choose ‘notes below slides’.

 

Automatically a word document is being created. Slide 1 has become page 1. On that page your slide has become a picture and the rest of the page is empty. This is where you create your text that the audience can read afterwards. Save this as a PDF and send it to your audience.

 

You might say that you do exactly the same using ‘notes’ in your PowerPoint document. The thing is, I advise you never to send your slides because it is too big when you have lots of pictures and people never read the notes. Plus, you can edit the word document by deleting whatever is not needed or adding a logo on each page which is a good idea.

 

This works great to create for example a syllabus based on a slideshow for a training or for conference presentations. Enjoy your next presentation!

 

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